Nextcloud Workspace

A superior collaboration platform for your company

  • Store your data securely in US-based data centers
  • Secure teamwork with email, office, chat and AI
  • Easy to use and fully scalable
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IONOS Cloud Nextcloud Workspace mit drei Hauptkategorien: Dateien, Fotos und Kalender.
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Nextcloud Workspace

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Professional collaboration that keeps your business in control

Real-time collaboration
  • Work on files together in real time, via browser or mobile apps
  • Each user receives 1 TB of cloud storage for storing and versioning of project data
Easy to use
  • IONOS CLOUD takes care of patching, all security updates and backup management for you
  • Focus on your business and add new licenses with a simple click
Private AI included
  • The AI assistant runs on the IONOS CLOUD AI Model Hub and never leaves our infrastructure
  • Your company data will never be used to train public AI models
Managed open source
  • Benefit from the portability and openness of open source without having to host a system yourself
  • Use a platform that is continuously checked for auditability by the community and IONOS experts
One provider. One invoice.
  • Nextcloud Workspace appears as a line item on your existing IONOS CLOUD invoice
  • Combine infrastructure (IaaS) and collaboration (SaaS) under a single contract
Ready-to-use Nextcloud
  • Nextcloud is trusted by thousands of businesses worldwide
  • IONOS CLOUD brings enterprise-grade reliability to your collaboration setup

The smart open source alternative for secure teamwork

Save, manage, and edit documents together

Work on content in real time alongside colleagues and see who is working on what. Share files securely, hold video calls, and use built-in chat tools, all from one platform.

The smart open source alternative for secure teamwork

Save, manage, and edit documents together

Work on content in real time alongside colleagues and see who is working on what. Share files securely, hold video calls, and use built-in chat tools, all from one platform.

IONOS CLOUD takes security seriously

Establish a completely new level of security with Nextcloud Workspace and define individual access authorizations for greater control and easier reporting or use tools to monitor and log all activities.

Nextcloud adapts to the way your team works

Get the tools you need for communication and project management. The Talk app enables you to hold online meetings, video conferences, and screen sharing in your own cloud.

Gruppen-Videochat mit acht Personen, darunter ein Chatverlauf und Optionen zum Beitreten eines Anrufs.

Data access anytime and anywhere

In the office, at home, or on the move. Nextcloud enables secure access from any device.
  • Intuitive user interface
  • Mobile apps for all major platforms
  • Desktop clients for Windows, macOS and Linux
  • Integration with WebDAV

Key features in detail

Euro-Office

Edit documents, spreadsheets and presentations directly in the browser, together and in real time, compatible with Microsoft Office formats. Discuss open points right in the document using comments.

Synchronization

All files are synchronized automatically, without you having to do anything. This means that all users always work with the latest versions, regardless of the end device.

Sharing

Share files and folders via password-protected upload and download links, with colleagues, customers or external partners, and keep full control over who can do what.

Remote-controlled wipe

Project completed, tasks done? Then centrally delete all shared or downloaded files on the devices of third parties.

Access via clients

Free clients for desktop and mobile (iOS, Android) provide you with all Nextcloud functions, regardless of time, location or end device.

Mail

With Nextcloud Mail, you can integrate your existing email addresses via IMAP to manage (send/receive) them uniformly within your Nextcloud interface.

Calendar

Organize your working day by entering appointments directly in the Nextcloud calendar or integrating external calendars via WebCal. If necessary, you can easily share appointments with coworkers.

Contacts

Use Nextcloud for your contact management and synchronize all entries with other devices if you wish. You can also share address books with your team.

Deck

Create your own or shared boards individually in Kanban style, move data using drag & drop and set target dates for others.

Forms

Conduct as many of your own surveys as you like, always securely within your own cloud. Choose from checkboxes and drop-down lists to present your results graphically.

Tasks

Create and manage your own and shared tasks with start and end dates, easily synchronized via CalDav with a local client such as Thunderbird or iCal.

Online meetings

Invite people to online meetings via a password-protected link and hold them directly in the Nextcloud environment. People from outside the organization can also be invited. Use the screen sharing function to share your presentations with everyone. Files can also be shared directly.

Chats

Chat with individuals or create individual chat rooms to exchange information in a group. All conversations remain secure in Nextcloud.

Desktop and mobile app

Conduct your chats and online meetings from wherever you want, conveniently on your screen with the desktop app or on the go with the mobile app on your smartphone and tablet.

Sovereign AI, included

The Nextcloud Assistant runs on the IONOS CLOUD AI Model Hub, entirely within IONOS CLOUD infrastructure. No third-party AI service or API key is required, and your data is never used to train AI models.

Chat with AI

Ask questions and work through tasks in a conversation with the Nextcloud Assistant.

Write texts

Create new texts from a short prompt, or write based on the context you provide.

Summarize

Condense long texts into their key points in seconds.

Rewrite & proofread

Reformulate texts, adjust their tone, and check them for errors.

Translate

Translate texts between languages, with the source language detected automatically.

Generate images

Create images from a short description.

Activity feed for files

The activity feed informs you by message or email when files and folders have been changed, downloaded or commented on.

Monitoring

Monitor your files with the Activity app and keep an eye on which user has changed, downloaded or commented on files, when and how.

User management

Create and manage user accounts or create groups and control users centrally.

Identity provider integration

Connect your workspace to your existing directory or identity provider via LDAP, Active Directory, SAML or OpenID Connect, so that user accounts follow the identity source your organisation already uses.  

2-factor authentication

Protect every account in your workspace with two-factor authentication.  

Use cases for Nextcloud Workspace

Public sector
Government agencies and public institutions need secure, compliant, and auditable document workflows. Nextcloud Workspace provides a collaboration platform that meets the security requirements of public-sector organizations, with full control over your data environment.
Enterprise
For large teams, Nextcloud Workspace scales to meet complex organizational structures. Centralized administration, enterprise-grade security, and seamless integrations make it the right choice for businesses that need reliability at scale. 
SME
Small and mid-sized businesses get the tools they actually need, without the overhead. Nextcloud Workspace gives your team file sharing, communication, and document collaboration in one place. It is straightforward to set up and easy to grow with your business, including 1 TB of storage per user.  

Win customers, optimize costs

With an IONOS CLOUD migration, you will always achieve your goals.
For channel partners
  • Carry out migrations with confidence, backed by IONOS CLOUD expertise and proven best practices.
  • Unlock sales potential and close projects faster with joint IONOS CLOUD migration offers.
  • Access attractive partner conditions, co-marketing opportunities, and tools to build lasting customer loyalty.
For companies
  • Control your cloud costs with transparent pricing models and exclusive migration discounts.
  • Run smooth migrations with structured processes, pilot options, and security built on certified US-based data centers.
  • Build a future-proof architecture that supports hybrid and multi-cloud setups, with no vendor lock-in and personal support from IONOS CLOUD experts.

Any questions?

Book a free, personalized consultation, tailored to your business needs.

Nextcloud Workspace - FAQs

Why is Nextcloud Workspace an alternative to Microsoft 365 or Google Workspace?

Nextcloud Workspace is a European, GDPR-compliant collaboration platform, a sovereign alternative to US-based solutions. All data is stored exclusively on servers in German data centers, under the strictest data protection standards and without access by third countries.

The platform brings together all the core tools for digital collaboration, including email, calendar, chat, video conferencing and real-time collaborative document editing. An integrated AI assistant supports you with daily tasks and increases efficiency in your sovereign online workspace.

How does Nextcloud Workspace protect my data?

Nextcloud Workspace meets the highest requirements for data sovereignty and data protection. Data is hosted in compliance with GDPR in IONOS CLOUD German data centers, access by third countries is excluded. In addition, the platform offers two-factor authentication (2FA) and is ISO-certified to meet relevant compliance requirements.

What communication and collaboration tools are included?

Nextcloud Workspace provides all the tools for digital collaboration and communication from a single source, including files, calendars, emails, chats and video conferencing can all be managed centrally. All features — including the full online office suite — are seamlessly connected and accessible on mobile via the Nextcloud apps.

What does the integrated AI assistant do?

The privacy-compliant AI assistant with IONOS CLOUD AI Model Hub integration boosts your productivity. It helps you quickly create texts and images and find answers, so you can handle routine tasks faster and focus on what matters.

Why does Nextcloud Workspace on IONOS CLOUD rely on open source software?

Nextcloud Workspace is built entirely on open-source software. This gives you full control over your data and maximum transparency. Thanks to the active community and IONOS CLOUD, the software is continuously developed, delivering a future-proof solution.

What is the difference between Managed Nextcloud and Nextcloud Workspace?

Both solutions support secure digital collaboration but differ in their feature scope and use case:• Managed Nextcloud is primarily designed for file sharing and file storage. Users can add individual apps via the integrated app store or extend office functionality at an additional cost.• Nextcloud Workspace is a full-featured platform for real-time collaboration. All core tools — office programs, email, calendar, chat, and video conferencing — are already integrated and supported by AI technology. Teams work independently of location and device, under the highest security and data protection standards.

Can I use Microsoft Office files in Nextcloud Workspace?

Yes, Nextcloud Workspace supports all common Microsoft Office formats and offers comprehensive document compatibility. The powerful office suite processes the following file formats:

  • Text documents: .odt, .docx, .doc, .docm, and .rtf
  • Spreadsheets: .ods, .xlsx, .xls, .xlsm, and .csv
  • Presentations: .odp, .pptx, and .ppt
  • Drawings: .odg and .vsd

Nextcloud Workspace adapts to your way of working, not the other way around.

How does collaborative file editing work?

Nextcloud Workspace is designed for collaborative work. Real-time editing shows changes from team members instantly, no more sending files back and forth. Text documents, spreadsheets, and presentations can be edited jointly and simultaneously.

How do I configure my Nextcloud Workspace in the IONOS CLOUD DCD?

Register for IONOS CLOUD, configure your Nextcloud Workspace seats in the DCD, and then use the product via its own user interface.
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Prices

1–24 users25 or more users25 or more users, 1-Year Savings Plan
$11.82 / 30 days / user$9.99 /30 days / user$8.74 / 30 days / user
$11.82 / 30 days / user
1–24 users
25 or more users$9.99 /30 days / user
25 or more users, 1-Year Savings Plan$8.74 / 30 days / user

Please note:

  • Pricing tiers are calculated independently for each individual workspace.
  • Users are billed by the hour.
  • Savings Plans require a minimum of 25 users and are applied at the contract level, so they automatically cover users across all workspaces. Users not covered by a Savings Plan are billed at the standard rate for their workspace size.
  • Workspaces with more than 300 users are activated upon request; please contact our Cloud Experts using the form below.